Accounting Port
View interactive aging summaries, navigate detailed transaction tables, and print account statements with custom date ranges.
Accounting features require ADMIN or ACCOUNTING role only. Users with PROCUREMENT, NON_FINANCE_ADMIN, or AUTO roles do not have access to this module.
Accounting Features
The Accounting Port provides an interactive aging summary with navigation to detailed transaction views, print functionality, and account management tools.
Account Information Display
View your account details including email contacts, payment terms, and hold status
Capabilities:
- Primary and secondary email display
- Payment terms information
- Hold status indicator
- EIN information
Interactive Aging Summary
Visual breakdown of outstanding balances with clickable navigation to detailed views
Capabilities:
- Unbilled Orders
- Current (0 days)
- Overdue 1-30 days
- Overdue 31-60 days
- Overdue 61-90 days
- Overdue 90+ days
Detailed Transaction Tables
Navigate to specific aging categories to view detailed transaction listings
Capabilities:
- Print individual transactions
- Pay Now for transactions with payment links
- Sortable columns
- Transaction details with dates and amounts
Print Statement
Generate printed statements with custom date ranges directly from NetSuite
Capabilities:
- Custom date range selection
- Direct NetSuite integration
- PDF statement generation
- Enhanced date picker with presets
Understanding Aging Categories
Aging analysis helps you understand the timing of outstanding balances and prioritize collection efforts.
Unbilled OrdersPending billing
Orders that have been completed but not yet billed to customer
Current0 days overdue
Invoices within payment terms, not yet due
Overdue 1-301-30 days past due
Invoices that are 1-30 days past their due date
Overdue 31-6031-60 days past due
Invoices that are 31-60 days past their due date
Overdue 61-9061-90 days past due
Invoices that are 61-90 days past their due date
Overdue 90+90+ days past due
Invoices that are more than 90 days past due
Sample Aging Summary
Total Outstanding
$$44,210
Unbilled Orders
$$12,450
Current
$$15,750
Past Due
$$16,010
| Category | Amount | Percentage |
|---|---|---|
| Unbilled Orders | $12,450.00 | 28% |
| Current | $15,750.00 | 36% |
| Overdue 1-30 | $8,920.00 | 20% |
| Overdue 31-60 | $4,680.00 | 11% |
| Overdue 61-90 | $1,510.00 | 3% |
| Overdue 90+ | $900.00 | 2% |
How to Use the Accounting Port
Follow these steps to effectively navigate and use the accounting features.
Viewing Aging Summary
Click on any aging category card to view detailed transaction listings for that category.
- Click Unbilled Orders to see pending bills
- Click Current to see invoices within terms
- Click overdue categories to see past due items
- Each category shows amount and percentage
Print Statement Feature
Generate and print account statements with custom date ranges.
- Click Print Statement button
- Select date range using enhanced picker
- Choose from preset ranges or custom dates
- Statement opens in new tab via NetSuite
Transaction Table Features
Work with individual transactions in detailed table views.
- Print individual transactions
- Use Pay Now button for payments
- Sort columns by date or amount
- View detailed transaction information
Account Information
View and manage your account details and settings.
- View primary and secondary email contacts
- Check payment terms and hold status
- Review EIN information
- Edit account details when needed
Role-Based Access Levels
Only ADMIN and ACCOUNTING roles have access to the accounting port. Other roles are restricted from viewing financial data.
ADMIN
Full Access
- View all aging data
- Print statements
- Navigate all transaction tables
- Edit account information
ACCOUNTING
Full Financial Access
- View all aging summaries
- Print statements
- Access detailed transaction tables
- Process payments
PROCUREMENT
No Access
- No access to accounting port
- Financial data restricted
NON_FINANCE_ADMIN
No Access
- No access to accounting port
- Financial data restricted
For effective financial management:
- Click on aging category cards to view detailed transactions
- Use Print Statement feature for account summaries
- Print individual transactions when needed
- Use Pay Now buttons for quick payment processing
- Monitor unbilled orders and overdue categories regularly
- Review account information and update when necessary
Didn't Get Your Answer?
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Access your interactive aging summary, view detailed transaction tables, and print account statements.